CaRMS timeline for medical students (2022-2023)
Table of Contents
Deadline: Transcripts and MSPRs Translation for bilingual applicants
Deadline: References and applications due
Mar – Apr
May – Jun
The Canadian Resident Matching Service (CaRMS) carries out a complex and time-consuming process but having a sense of what to expect will help set you up for success.
We’ve put together an outline to help you get started, but for the precise dates and times, be sure to visit the CaRMS website and add these dates to your calendar. With so many steps to the match process, it’s important to familiarize yourself with the timeline.
Not sure what residency matching is all about? Check out Everything you need to know about CaRMS.
Get a head start by working on your personal statements, polishing up your resumé, and finalizing the list of programs you’d like to apply to. You should also have a good idea about which physicians and/or professors you’d like to use as references. Let them know in advance so that they have time to prepare an excellent reference letter.
October 3, 2022
The CaRMS Online portal opens for business! All registered applicants, as well as final-year Canadian medical graduates, receive an email with information on how to log into the CaRMS portal and to start their application.
Applications are due on January 10, 2023, so you still have plenty of time to finalize your resumé and other supporting documents.
The portal gives you all the information you need about specific program requirements, as well as about how your references get their letters to CaRMS on time.
Tip: The CFMS/CaRMS Matchbook comes out in the fall and contains lots of information to help you navigate the matching process.
December 7, 2022
You can now start selecting the programs you intend to apply to through the CaRMS portal. Your medical school transcripts and Medical School Performance Record (MSPR) are due toward the beginning of January. Your faculty sends these directly to CaRMS, but it’s up to you to make sure that this step is properly completed. You can track and confirm that this has happened through the CaRMS portal.
Translations for bilingual applicants
November 23, 2022 DEADLINE
If you’re a bilingual applicant and would like your references to be translated through the CaRMS-facilitated translation service, this is the deadline to submit your requests online to ensure they’ll be completed in time for file review.
December 1, 2022 DEADLINE
If you’re a bilingual applicant and would like your transcripts and MSPRs to be translated through the CaRMS-facilitated translation service, this is the deadline to submit your requests online to ensure they’ll be completed in time for file review.
December 2022 to January 2023
There’s a lot going on this month: your letters of reference and applications are due, and the residency programs are going to start reviewing applications.
Tip: Anything received past the CaRMS due date is time-stamped as late, so be sure to get everything in on time!
December 23, 2022 DEADLINE
Deadline for transcripts and MSPRs sent by faculties.
Reminder: It’s up to you to verify that all the documents have been received through the Document Tracking section in CaRMS portal.
Deadline for reference submissions through the CaRMS portal.
Mid-to-late January 2023
Your applications have been reviewed and interested programs are starting to contact you to book interviews. It’s time to start preparing for your virtual interviews!
Tip: The Canadian Medical Association offers a free CaRMS interview prep program to its members*. *You must also be a member of your PTMA.
February 6 - 26, 2023
The national interview period takes place during this timeframe.
March 9, 2023 DEADLINE
Your rank order list is due by 15:00 ET today via the CaRMS portal. Be sure to mark this due date on your calendar because late lists will not be accepted.
Lots of emotions go into this big decision. Whether you’re ranking on your own or as a part of a couple, remember, your ranking is a binding contract to your matched program. Besides the program and faculty itself, don’t forget to consider the bigger picture – like your lifestyle and the city that you’ll be choosing to live in.
March 22, 2023
It’s Match Day! Today, you get the big news (via the CaRMS portal) about where you’ll be doing your residency training. As stressful as it is thrilling, today is an emotional day. Whether you get your 1st, 2nd or 5th choice or even if you don’t match at all, you’ve been working towards this day for so long – you’ve got this! Now’s the time to celebrate with your class and loved ones! Keep an eye out for our #MDMatch t-shirts by staying in touch with your class rep or following us on MD social media.
If you were not matched in the first iteration, you may log into CaRMS Online starting at noon on March 22, 2023 to participate in the second iteration, which seeks to fill remaining open positions left over from the first iteration.
The second iteration runs on a compressed timeline, and is as follows:
March 23, 2023 - application opens
March 28, 2023 – Deadline for transcripts and MSRPs sent by faculties
April 2, 2023 – Deadline to submit references through the CaRMS Online referee portal
April 3, 2023 – Deadline to submit all required documents
April 19, 2023 – Ranking order list is due
April 27, 2023 – Match Day!
If you don’t match, you’re not alone. An MD Advisor can help answer any questions you have to financially plan and re-organize during this time. The CFMS also has resources to help you navigate your options if you’re unmatched.
Transition to residency (TTR)
Now that you know where you’re going, you can start to plan! Here are some next steps to take to help you and your family feel prepared:
- Meet with your MD Advisor for a strategy session to prepare for the financial aspects of transitioning to residency.
- For your partner/spouse, get connected with The Flipside Life, a growing community that understands the challenges that come with transitions along the medical journey for the entire family. This organization fosters meaningful connections and support the wives, husbands and partners of medical students who have been in their shoes, transitioning to residency, right along with you.
Graduation time! Congratulations! Whatever your graduation ceremony looks like this year, be sure to celebrate this milestone with the friends, family and spouses and partners who have supported you throughout your journey.
July 1, 2023
Happy medical new year! Today, you begin life as a resident physician. Take the time to pat yourself on the back for all the hard work you’ve put in throughout medical school and for successfully navigating the residency application process. You’ve earned this!
If you have any questions about the residency matching process itself, please contact CaRMS directly.
You have a lot to plan and organize for the next steps in your medical journey. MD Financial Management is happy to help you and your family with the budgeting, and other financial planning aspects of your continuing journey, so that you can focus on what matters to you most. We have a dedicated team of specialists to help medical students and early career physicians, like you, navigate your transition to residency and then to fellowship or practice.
Book your strategy session today.
*MD Advisor refers to an MD Management Limited Financial Consultant or Investment Advisor (in Quebec).